EANCOM PART II |  | 1997-07-01

INVOIC | - | Invoice message | VERSION | 008

5. Segments Layout |

Previous Segment |  | Segment number: | 2 |  | Next Segment

BGM | - | M | 1 | - | Beginning of message
Function:
To indicate the type and function of a message and to transmit the identifying number.
EDIFACT
EAN
*
Description |
C002
DOCUMENT/MESSAGE NAME
C |
R
| 1001
| Document/message name, coded |
C |  | an..3
R
*
82 = Metered services invoice
83 = Credit note related to financial adjustments
84 = Debit note related to financial adjustments
130 = Invoicing data sheet
325 = Proforma invoice
380 = Commercial invoice
381 = Credit note - goods and services
382 = Commission note
383 = Debit note - goods and services
384 = Corrected invoice
385 = Consolidated invoice
386 = Prepayment invoice
389 = Self-billed invoice
390 = Delcredere invoice
393 = Factored invoice
| 1131
| Code list qualifier |
C |  | an..3
N
| 3055
| Code list responsible agency, coded |
C |  | an..3
N
| 1000
| Document/message name |
C |  | an..35
O
1004
Document/message number
C |  | an..35
R
Invoice Number assigned by document sender.
1225
Message function, coded
C |  | an..3
R
*
1 = Cancellation
5 = Replace
7 = Duplicate
9 = Original
31 = Copy
43 = Additional transmission
4343
Response type, coded
C |  | an..3
N
Segment Notes:
This segment is used to indicate the type and function of a message and to transmit the identifying number. It is recommended that the length of the document number be restricted to a maximum of 17 characters. DE 1001: It is of critical importance to use the appropriate document name qualifier relevant to the message. Code value 325 may be used to provide valued despatch information. Before using code value '384', it is advised to check with the local tax authorities the legality of using corrected invoices, as some countries may not allow their use. DE 1225: The message function, coded is a critical data element in this segment. It applies to all data indicated in the message. Consequently, one separate message has to be provided per type of function required. The following definitions apply for the restricted codes: 1 = Cancellation - The current invoice is being cancelled. A new invoice with its own invoice number will be raised to take its place. It is recommended that if an invoice is incorrect it must be cancelled and a new one issued or a correcting credit/debit note issued referencing the incorrect invoice. 5 = Replace - To cancel and replace a previously sent message identified in the RFF segment. When a buyer issues a pro-forma invoice to cover a transaction the supplier on receipt of this pro-forma issues a replacement to take its place. 7 = Duplicate - Re-transmission involving the same parties, on the specific request of the receiver. 9 = Original - An indication to the receiver that this invoice is an original invoice, i.e., not a replacement or duplicate. 31 = Copy - A copy of an invoice for a third party for information purposes. 43 = Additional transmission - Message already transmitted via another communication channel. This transmission is to provide electronically processable data only. Example : BGM+380+432097+9' This example identifies the document as being an original commercial invoice using the code value 380. The document has the reference number 432097. BGM+82+MSI5422+9' This example identifies the document as being a metered services invoice using the code value 82. The document has the reference number MSI5422.

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