EANCOM PART II |  | 1997-07-01
INVOIC | - Invoice Message | VERSION 008

## 6. Example

The following is an example of an Invoice message sent from the supplier identified by the EAN location number 4012345500004 with a VAT registration number VR12345 to a buyer identified by the EAN location number 5412345000013 with a VAT registration number 4146023.

The Commercial Invoice with reference IN432097 is sent the 8 March 1997. It is invoicing goods ordered the 12 February 1997 according to the purchase order with reference ORD9523 and the price list PL99523 of 1 January 1997. The ordered goods were shipped by the supplier on 15 February 1997 to the delivery point identified by the location number 5412345678908. The reference number for the delivery was 53662.

The invoicing currency is Belgian francs. The basic payment terms are two months net with a 2.5% discount if payment is received within 10 days of the invoice date. Payment is to be made directly to the supplier's bank account.

Additionally, for the whole invoice there is a freight charge of 120 BEF plus a standard 19% VAT rate.

The invoice consists of two line items:

- The first item is identified by the EAN article number 4000862141404. 40 units at a gross unit price (catalogue price) of 60 BEF are being invoiced. There is a 10% discount on the gross unit price and a standard VAT rate of 21% is applicable. The net line item amount is 2160 BEF. Allowances or charges must be specified for calculation.
- The second item is identified by the EAN article number 5412345111115. 5 units were delivered at a net unit price per kilogram of 200 BEF. The quantity being invoiced is the total weight of the 5 units, 12.65 KGs, for a net line item amount of 2530 BEF. A standard VAT rate of 19% is applicable. Allowances or charges may be specified here for information not calculation purposes.

The Invoice provides message amount totals and tax subtotals for the two line items, as follows,

Net line amounts | = | 2160+2530 | = | 4690 | (Qualifier 79 MOA (Vat Exclusive))
Additional amounts |  |  | = | 120 | (Qualifier 131 MOA after ALC)
Amount Subject to tax |  |  | = | 4810 | (Qualifier 125 MOA)
VAT 19% | = | 2530 x 0.19 | = | 480.70 |
|  | 120 x 0.19 | = | 22.80 |
|  |  |  | 503.50 | (Qualifier 124 MOA after TAX)
VAT 21% | = | 2160 x 0.21 | = | 453.60 | (Qualifier 124 MOA after TAX)
Total tax amount |  |  | = | 957.10 | (Qualifier 176 MOA)
Message monetary amount | = | 4810 + 957.10 | = | 5767.10 | (Qualifier 86 MOA)
Amount subject to payment discount |  |  | = | 5767.10 | (Qualifier 129 MOA)

#### Invoice message

UNH+ME000001+INVOIC:D:96A:UN:EAN008' | Message header
BGM+380+IN432097' | Commercial invoice number IN432097
DTM+137:19970308:102' | Message date 8th March 1997
PAI+::42' | Instructions to pay in bank account
RFF+ON:ORD9523' | Purchase order invoiced number ORD9523
DTM+171:19970212:102' | Reference date 12th February 1997
RFF+PL:PL99523' | Price list reference number PL99523
DTM+171:19970101:102' | Reference date 1st January 1997
RFF+DQ:53662' | Reference delivery note number 53662
DTM+171:19970215:102' | Reference date 15th February 1997
NAD+BY+5412345000013::9' | Buyer identified by EAN location number 5412345000013
RFF+VA:4146023' | VAT reference number of the buyer 4146023
NAD+SU+4012345500004::9' | Supplier identified by EAN location number 4012345500004
RFF+VA:VR12345' | VAT reference number of the supplier VR12345
NAD+DP+5412345678908::9' | Delivery party identified by EAN location number 5412345678908
CUX+2:BEF:4' | Reference currency is Belgian francs
PAT+1++5:3:M:2' | Payment terms 2 months after date of invoice
PAT+22++5:3:D:10' | Payment discount for payment 10 days after date of invoice
PCD+12:2.5:13' | Percentage information for the allowances or charges 2.5 %
ALC+C++6++FC' | Charges to be paid by customer
MOA+23:120' | Monetary amount for the charge 120 BEF to be added
TAX+7+VAT+++:::19+S' | Type of tax is value added tax at 19 %
MOA+124:22.80' | Tax monetary amount 22.80 BEF
LIN+1++4000862141404:EN' | Line item 1 identified by EAN number 4000862141404
QTY+47:40' | Invoiced quantity 40
MOA+203:2160' | Line item amount 2.160 BEF
PRI+AAB:60:CA' | Gross calculation price of 60 which does not include any allowance or charges, from the catalogue.
TAX+7+VAT+++:::21+S' | Type of tax for the line item is value added tax 21%
MOA+124:453.60' | Tax monetary amount 453.60 BEF
ALC+A' | Allowances
PCD+1:10' | Percentage information for the allowances 10 %
LIN+2++5412345111115:EN' | Line item 2 identified by EAN number 5412345111115
QTY+46:5' | Delivered quantity 5
QTY+47:12.65:KGM' | Invoiced quantity 12.65 Kg.
MOA+203:2530' | Line item amount 2.530 BEF
PRI+AAA:200:CA::1:KGM' | Net price of 200 per Kg from the catalogue, this price includes allowances and charges
TAX+7+VAT+++:::19+S' | Type of tax for the line item is value added tax 19 %
MOA+124:480.70' | Tax monetary amount 480.70 BEF
UNS+S' | To separate the detail section from the summary section
CNT+2:2' | Total number of line items 2
MOA+86:5767.10' | Message total monetary amount 5.767,10 BEF
MOA+79:4690' | Message total line items amount 4.690 BEF
MOA+129:5767.10' | Total amount subject to payment discount 5.767.10 BEF
MOA+125:4810' | Message total taxable amount 4.810 BEF
MOA+176:957.10' | Message total amount 957,10 BEF
MOA+131:120' | Total charges/allowances 120 BEF
TAX+7+VAT+++:::19+S' | Type of tax for the total message is value added tax 19 %
MOA+124:503.50' | Tax monetary amount 503.50 BEF
TAX+7+VAT+++:::21+S' | Type of tax for the total message is value added tax 21%
MOA+124:453.60' | Tax monetary amount 453.60 BEF
ALC+C++++FC' | Freight charge
MOA+131:120' | Total charges 120 BEF
UNT+53+ME000001' | Total number of segments in the message equals 53

Note:
The EDI interchange will include the UNB..UNZ segments and, if applicable, the UNG..UNE segments. (see Part I, section 2.7)

(c) Copyright EAN 1997